TEN COMMANDMENTS FOR PARENTS OF PRESCHOOLERS
1. Train your children to listen. Give your children instructions to follow.
2. Permit your children to do simple household tasks on a regular basis, not for pay or reward, but simply to allow
them to become responsible family members.
3. Teach your children good manners and respect for people and property.
4. Teach your children to hang up their clothes and put away toys.
5. Teach your children good safety practices. Be sure they know their complete name, address, and phone
6. Teach your children how to dress and undress themselves.
7. Talk to your children. Listen to their questions. Encourage curiosity.
8. Set up a routine schedule for bedtime.
9. Teach your children by example. Show them honesty, moderation, tolerance, and patience.
10. Most importantly, teach your children that you love them. Refrain from comparing them to others. Remember
that children are individuals who will develop socially, emotionally, and cognitively on their own personal time
WELCOME LETTER TO PARENTS
The South Church Day School is happy that your child will be with us this year. On the first day of school your
child will take his first step into a new way of life. This first step is one of the most important for the child and
the parents too! We will try to make this a pleasant and rewarding experience for the child.
When this child enters school, he comes equipped with a natural curiosity about him. He eagerly investigates
his environment and is able to make simple generalizations about the objects which surround him.
It is the responsibility of the teacher to keep alive this sense of curiosity, to encourage the child to find new
patterns and relationships. Lessons are organized to develop specific concepts. The teaching goals are clearly
stated for the teacher in terms of the desired outcome for the pupil.
We hope that by working with your child and you, we will help to make your child’s year at SCDS a happy,
fruitful learning experience.
PREKINDERGARTEN CURRICULUM FOR FOUR YEAR OLDS
The Prekindergarten curriculum is divided into sections, each with a specific purpose. The preschool age child is
expected to learn through work and play experiences utilizing various media. His ability to get along with his
peers is a very important factor in his development. A second important step in his growth is the development of
the ability to listen and follow directions given by someone other than his parents, upon whom he has been
totally dependent until now.
We strive for positive self concepts, creative self expression, proper use and care of property, cooperation and
independence through the various aspects of our curriculum.
I. CREATIVE PLAY
Creative Play is encouraged both with and without the use of material; it can happen within the group or
individually. Sharing, socialization and self expression are important byproducts of creative play. Materials
such as kitchen equipment, trucks, blocks, sand, clay, dress-up clothes, etc., may be used.
II. PHYSICAL EDUCATION
To develop large muscle control and growth, physical education materials are most helpful. Materials including
climbing ladders, swings, slides, balance beams, balls, riding toys, etc. Games, exercises, skipping and hopping
also provide help in muscular development as well as practice in listening and following directions.
The music curriculum helps the child to:
1. Listen to and hear sounds
2. Coordinate rhythm and expression
3. Match tones on a piano to a voice
4. Feel different moods
5. Discriminate between loud, soft, fast & slow
IV. LANGUAGE ARTS
This area is interwoven throughout all aspects of the curriculum. As the child speaks, listens and learns, he
develops understanding further refinement of language and self-confidence, this through such oral activities as
play-acting, poetry, show-and-tell, alphabet work, counting, rhyming, storytelling and singing.
V. VISUAL DISCRIMINATION
Work with small muscle is begun in preparation for reading readiness and to develop eye-hand coordination.
Encouraged is recognition of colors, shapes, differences and similarities, matching and association of objects, as
well as printing the first name. These goals are reached through the use of worksheets, coloring, cutting and
painting and the use of small motor toys.
Art is utilized throughout the curriculum and perhaps best provides the preschool child with the vehicle for
attaining the goals for which we strive. Artwork is done in relation to the unit. It may be structured or creative
and takes various forms:
1. Coloring, cutting, tracing
4. Paper Mache
6. Various other media is used for construction: any recyclable materials we can find.
PRESCHOOL CURRICULUM FOR THREE YEAR OLDS
Preschool for the three year old is a new and stimulating adventure. Truly he is confronted with having to make
a maze of adjustments. The word “curriculum” suggests a concern with intellectual aspects of development.
The preschool child is a learner. He is curious. He observes. He asks questions. He investigates. He persists.
He delights in activities. Play is at the heart of this level of curriculum. Varied art, music and rhythm
experiences are part of each day. Experiences with books and stories are also part of the program. Physical
education, creative play, working with the large muscles; the program is planned around the physical needs of
An important factor is developing a good relationship with his peers by playing together and sharing. We hope
to develop an awareness of self and others in the world of the three year old.
DISCIPLINE & GUIDANCE PROCEDURE
1. Discipline and guidance shall be consistent and based on an understanding of the child’s individual
needs and development.
2. Adequate planning by the teacher to promote maximum growth and development of the children while
protecting the group and individuals within it.
3. No corporal punishment especially spanking.
4. No child is subject to cruel or severe punishment, humiliation, or verbal abuse.
5. No child is to be denied food as a form of punishment.
6. No child is to be punished for soiling, wetting or not using the toilet.
7. If a child misbehaves, he should be gently removed from the situation that is causing the problem. A
teacher or assistant will attend to the child and verbally explain why this is negative behavior and why it
8. The child is then returned to the group.
TERMINATION AND SUSPENSION POLICY:
Regarding a child who has caused physical harm to another child or teacher.
1. We shall maintain a written record of any incident by which a child has caused deliberate physical harm
to another person. Examples: biting, tossing furniture, punching etc.
2. The child will be removed from the situation and the parents will be asked to come to the school.
3. We will discuss what has happened with the child and parents. The parents and teacher will sign off on
the written record of the incident.
4. Together, we will develop a written plan to deal with the problem. The parents and teacher will sign off
on the written plan.
5. The first incident will be a warning.
6. If the incident happens a second time, the child will be suspended for one day.
7. The third offense will result in termination of the child from the program.
TERMINATION AND SUSPENSION POLICY
Procedures for terminating or suspending a child from attending SCDS:
1. A child shall be terminated or suspended from the school if we cannot meet the needs of that child.
2. A child shall be terminated or suspended if that child is causing harm to the staff or to the other children
in our care.
3. Non-payment of tuition could result in termination or suspension until payment is up to date.
4. Parents will be notified in writing of the reasons for the termination or suspension.
5. Parents will be provided with information and referral to other services that will be helpful to the child.
6. Suspension will not be for punishment; to circumvent referral requirements, or violate the American
Disabilities Act (ADA).
7. We shall maintain a written record of any referrals, including parent conferences and results.
8. We shall prepare the child for termination from our program in a manner consistent with the child’s
ability to understand.
Tuition payments are due the first school day of the month. Checks should be made out to SCDS and do not
need to be placed in an envelope. Your cancelled check will be your receipt. Cash payments should be placed
in an envelope. Be sure to write your child’s name on the envelope! Receipts will be available for those who
pay in cash.
Because we have fixed costs that do not fluctuate with a participant’s attendance, tuition will remain fixed
regardless of the number of hours or days your child attends.
School hours are from 9am – 3pm. Extended hours are from 8am – 9am daily. LUNCH BUNCH is offered
Monday through Friday from Noon – 1pm. The cost is $9.00 per extended hour.
If your child is going to be absent or late, please call the school before 9am.
When dropping off your child, please remain in your car and proceed in an ARC around the parking lot until
you reach the entrance door. Your child will be expected to walk into school by himself. He will be greeted at
the door by the director and then by the teacher in his classroom.
Please form an ARC in the parking lot just as you did for arrivals. Your child will be sent out to you as your car
reaches the walkway. You may pick up your child any time but your child must be picked up by 12pm unless
he is staying for LUNCH BUNCH or attends all day until 3pm. These children are the LATER GATORS.
Since a child may be released only to an authorized person whose name is on file at the school, please notify us
if someone other than the usual person will be picking up your child. If you pick up your child at a time other
than the usual departure time, please sign the departure sheet by the door.
For each late pick-up, the parent will be asked to sign a slip to verify the date and time of pick-up. All late pickups
will be charged $3.00 for every 10 minutes.
Transportation to and from school is the direct responsibility of the parents. If your child is being transported
by another person, your contract is with that person and in no way the responsibility of SCDS.
The school is open for parents each school day. Please feel free to provide input into the development of center
policy and programs.
NO SCHOOL ANNOUNCEMENTS
SCDS will be closed whenever Peabody schools are closed due to weather emergencies. If there is a 2 hour
delay, SCDS will have NO SCHOOL. If there is a 1 hour delay, school will begin as usual at 9:00am. There
will be NO EARLY DROP OFF!
REPORT OF PROGRESS
Progress reports will be sent home mid-year followed by parent teacher conferences. Children with disabilities
will receive a progress report every three months.
Please label all articles of clothing as well as toys brought from home. These things are easily misplaced.
Dress your child in comfortable, simple style clothing. Clothing should be suitable for outdoor and floor play as
well as ease for toileting.
If your child is injured, the staff will fill out an injury report which you will be asked to sign. You will receive a
copy and the original will be kept on file.
The children are given a mid-morning snack; we ask that you send in a snack and beverage on a rotating
schedule. You will receive a memo when it is your turn to provide the snack.
Parties are celebrated with the class. Parent provides the special treat for the class. Cookies, brownies,
hoodsies are some suggestions. NO cake or cupcakes, please.
We celebrate most holidays with a party. The monthly newsletter/calendar will inform you about sending in
The newsletter is sent home at the beginning of the month. It is our way of keeping you informed of general
monthly news, special projects, guest visitors or helpful hints.
1. The licensing authority is the Office of Early Education and Childcare.
2. The officers of South Church Day School.
3. The director-administrator.
4. The teachers.
5. The assistant teachers.
OFFICERS OF SOUTH CHURCH DAY SCHOOL
Paul Howell 6 Manomet Rd. Peabody LICENSEE
Denise Bowden 526 Racoon Rd Acton, Maine CHAIRPERSON
Bruce Bowden 526 Racoon Rd Acton, Maine
Nina Doyle 28 Columbia Blvd. Peabody
Roberta Knosp 1100 Salem St. U86 Lynnfield
Cynthia Webster SCHOOL TREASURER
*EEC Northeast Regional Office 360 Merrimack St. Bldng #9, 3rd floor Lawrence Mass. 01843
Phone: (978) 681-9684
ACCUSATIONS OF CHILD ABUSE OR NEGLECT IN THE PROGRAM
1. If a complaint of child abuse is filed against our program or staff it will be investigated by DSS.
2. EEC must be notified after filing a 51A report or learning that a 51A report has been filed, alleging
abuse or neglect of a child while in the care of the center or during a program related activity.
3. If DSS substantiates the report after investigation, it will report the matter to EEC.
4. EEC will conduct a licensing investigation of our program.
5. The Department may refer the matter to the DA’s office for possible criminal investigation.
INTERNAL STEPS TO BE FOLLOWED DURING AN INVESTIGATION
1. If a 51A is filed against a staff member, then that individual will be removed from direct contact with
2. The accused person will work in the office during the investigation process and will remain on the
3. The individual may return to the classroom duties once it has been approved by DSS or EEC.
4. Staff person will be paid during investigation process.
CHILD ABUSE AND NEGLECT
In order to ensure the well-being of the children in our care, our staff has a continuing duty under state law to
report incidents of possible neglect or abuse, including physical, sexual, and psychological abuse, to the
Department of Social Services, and to cooperate in any investigation of such neglect or abuse (Massachusetts
General Laws Chapter 119, Section 51A). We do not have discretion in this matter, but must make such
referrals whenever we have reasonable cause to believe that a child might have been harmed by anyone,
including non-family members, and we may be subject to penalties if we fail to report such possible harm.
Moreover, in grievous cases, we may refer the matter directly to the police or consult with the District Attorney
Letter to Parents Regarding Injury Control and Management
From the first moment of life, a child must be protected from injury. Our staff has carefully worked out policies
and procedures to keep the children in our care safe from harm. Precautions we take include:
Supervising the children at all times.
Conducting regular safety inspections- inside and outside- to identify and correct potential hazards.
Using seat belts and approved car seats whenever we transport children.
We have written procedures for handling injuries and other emergency situations. We reinforce knowledge of
these procedures by having the staff and children participate in practice drills. Every adult who works at South
Church Day School knows how to do CPR and other first aid, use fire extinguishers, call for professional
medical help, and evacuate the children in case of emergency. We also teach the children how to play safely
inside and on the playground.
In spite of our best efforts, injuries will occur, just as they sometimes do in the home. Many minor injuries,
such as small cuts, scrapes, and bruises, can be treated here. If we administer first aid to your child, we’ll
inform you as soon as possible. If your child is injured and requires professional medical care, we’ll contact
you immediately. If we can’t reach you, we’ll call the person(s) you have designated as emergency contacts on
the emergency transportation consent form/emergency treatment consent form.
We’re working to provide a safe and healthy environment for your child. Please call us if you have questions or
comments about our injury-related policies and procedures or any other matter.
POLICY FOR GIVING MEDICATION TO CHILDREN
*Prescription or Non-Prescription
1. We will administer medication to children under the following circumstances:
2. We believe the following medicines can be safely given to children at our center if the following conditions are met:
3. We will always designate certain Staff members responsible for administering medicine. They will:
4. We will store all medicines needing refrigeration in a labeled, sealed plastic container on a designated
shelf of the refrigerator in the kitchen. Medicines which should not be refrigerated will be kept locked
in the Director’s office.
5. If possible, we will not let other children see a staff member giving medicine to a child. If other children
do observe medicine being given, we will remind them they should only take medicine when given by
an adult. We will also administer medicine in a location where it is not likely another child could
accidentally swallow the medicine. Staff members will wash their hands before and after giving
6. Leftover medication is to be returned to the parent.
7. We will attempt to contact a parent before giving non-prescription medications.
POLICY FOR TOPICAL NON-PRESCRIPTION MEDICATION
Topical non-prescription medication, such as, petroleum jelly, rash ointments and anti-bacterial ointments,
which are applied to wounds, rashes, or broken skin, must be stored in the original container and used only for
an individual child. The container shall be labeled with the child’s name and only administered with the written
1. We may accept as the written parental authorization, a signed statement listing the specific topical nonprescription
medications to be administered and the criteria for administration. This statement shall be
valid for no more than one year from the date it was signed.
2. We shall not administer any such medications contrary to directions on the original container unless so
authorized by a written order of the child’s physician.
3. Topical non-prescription medication such as sunscreen, bug spray and other ointments, which are not
applied to open wounds, rashes or broken skin, maybe generally administered to a child with written
4. All non-prescription medication shall be provided by the parent.
POLICY FOR TOOTHBRUSHING
Children in our care for 4 hours or more will brush their teeth with assistance. Each child will be provided with
a personalized toothbrush which will be stored in a sanitary manner.
CRITERIA FOR EXCLUDING CHILDREN FROM SCHOOL
1. Chicken Pox (Varicella)
2. Conjunctivitis (pink eye)
4. Head Lice (Pediculosis)
5. Hepatitis A
9. Mouth Sores
13. Ringworm (Tinea)
16. Strep Throat
PROCEDURES FOR EMERGENCIES AND ILLNESS
METHOD OF TRANSPORTATION
The child will be transported to the emergency facility by ambulance.
The emergency number is 911.
NOTIFICATION OF PARENTS OR GUARDIAN ON RECORD
Parents are to be called and notified of what is happening.
Parents are to be told where to meet the child and emergency technicians.
If the parents cannot be located we will call someone on the child’s emergency list.
If no one can be reached we will continue trying to contact you from the medical facility.
WRITTEN PLAN FOR TRANSPORTATION IN NON-EMERGENCY SITUATION
1. All children are to be transported to and from school by parents or persons designated by parents.
2. In a NON-emergency situation the child will be driven home or to an address determined by the
parent or to a medical facility depending on the circumstance for necessitating health care
transportation, by the parent or person designated by the parent.
3. The child will ride in the back seat of the car. The child will be placed in a safety seat or booster
or seat belt, depending on age and weight of the child.
4. SCDS no longer schedules field trips because of the new safety seat laws requiring all children
under age 5 AND weighing less than 40 pounds to be in a car seat.
PLAN FOR EVACUATION IN CASE OF EMERGENCY
Daily attendance records are maintained by each teacher. In the event of evacuation the teacher will have these records in her possession so that each child will be accounted for.
PLAN FOR A MISSING CHILD
Along with daily attendance record one teacher in each group must carry a cell phone. Before and after every routine transition and evacuation drill the children will be counted and named. If a child is missing the teacher will search the immediate area. If the child cannot be found emergency authorities will be contacted. The available staff will continue to search until authorities arrive. The parents will be notified.
EVACUATION DRILLS AND SHELTER IN PLACE DRILLS
The director will conduct evacuation drills and shelter in place drills at least once a month. Documentation is to be maintained on file in the office under EMERGENCY DRILLS. Date, Time and effectiveness of the drills will be documented. Escape route plans are posted in each classroom and the play hall.
CONTACTING EMERGENCY AUTHORITIES
If possible, emergency authorities will be contacted by cell phone if there is a natural disaster or other situation to determine whether to evacuate or shelter in place. If staff members are forced to evacuate students due to fire or another danger, the director or a staff member will activate the school alarm which is wired directly to appropriate emergency authorities.
EVACUATION OF A CHILD WITH DISABILITIES
The classroom teacher will be responsible for evacuating any disabled child who may need additional assistance during an evacuation emergency.
CONTINGENCY PLAN FOR EMERGENCY SITUATIONS
In case of a fire, natural disaster, or situations such as chemical spills or bomb threats NECESSITATING EVACUATION OF THE BUILDING:
The children will be taken to the NORTHSHORE MALL. We will be in contact with Paul Peoples, Director of Security, at 978 531-3440 ext. 218. The teachers will walk the children across Prospect Street. Crossing at the crosswalk, they will proceed down the stairs, through the parking lot to Macy’s. The group will walk through Macy’s and continue walking through the Mall until they reach the escalator at the Food Court. The teachers will lead the children down the escalator and assemble in the area outside of DSW. An alternate evacuation sight will be at the Avalon apartment complex. We will be in contact with the building manager, Lauren Sorrentino, 866 436-0917. The group will assemble in the school parking lot and then proceed through the path between the Day school and the apartment complex. As soon as the children are safely situated, our staff members will attempt to contact people by phone and/or the news media. Food and water will be available at both sights.
Our emergency contact people will have class lists and be instructed to call all the parents. We will call WBZ News and Radio at 617 787-7000 to have them announce our situation and location so that parents can pick up their children. Staff will have attendance books in hand. Attendance will be confirmed at the start of the school day and then again in the meeting place/parking lot if evacuation from building takes place. Attendance will be confirmed once again at the evacuation sight.
IN CASE OF POWER OUTAGE
IN THE CASE OF LOSS OF HEAT
IN THE CASE OF LOSS OF WATER
*If any of the above situations become unsafe for the children we reserve the option of taking the children to the alternate facility of the NorthShore Mall. Parents will be notified as soon as their children are in a safe setting.
The director or any staff member may call for a lock down by activating any of the alarms around the building. These alarms are wired directly to emergency responders who will arrive within 4 minutes. Those in the building will be aware of the lock down when they hear the alarm sounding. The students will follow the directions given by their teachers. The teachers will lead the students to designated areas. One staff member will be in the front of the line and the other in the back. All staff member have lock down keys and will secure the designated areas. Teachers will be carrying the attendance books and cell phones. Attendance will be checked by using the morning attendance logs to verify the presence of each student during and after the emergency. The director will be in contact with emergency responders who will give instruction regarding the situation at hand. The children and staff will be in locked down areas which have water, food, medical supplies and emergency contact information. The director will have emergency contact information and the prescription medications for designated children. Parents and EEC will be notified when the situation permits.
BEHAVIOR MANAGEMENT PLAN
Our goal is to maximize the growth and development of the children while protecting the group and individuals
The behavior management will be consistent, reasonable and appropriate based on an understanding of the
individual needs and development of the child.
1. Spanking or other corporal punishment;
2. Subjecting children to cruel or severe punishment such as humiliation, verbal or physical abuse, neglect,
or abusive treatment;
3. Depriving children of meals or snacks;
4. Force feeding children;
5. Disciplining a child for soiling, wetting, or not using the toilet, or forcing a child to remain on the toilet,
or using any other unusual or excessive practices for toileting.
6. If a child misbehaves, he should be gently removed from the situation that is causing the problem. A
teacher or assistant will attend to the child and verbally explain why this is negative behavior and why it
7. The child is then returned to the group.
We will use behavior management techniques such as setting reasonable and positive expectations, offering
choices and providing children an opportunity to verbalize their feelings, which encourage children to develop
self-control through understanding.
Where appropriate and feasible, the children shall participate in the establishment of such rules, policies and
1. The teacher will initiate two-way communication, high standards, fairness and reasoning while
consistently enforcing reasonable rules and involvement.
2. Teachers will offer support and encouragement.
3. Teachers will give reasons for rules and will be open to negotiation but maintain the right to say “no”.
4. Children will be given authentic and appropriate choices and will be asked their opinions.
5. Children’s opinions will be respected.
6. The child is a participating and valued member of the group and as such is expected to assume
It is important to use warm, supportive and rational adult control during a child’s early years. Adult guidance
within developmentally appropriate boundaries promotes positive child development.
SOCIAL SERVICE REFERRAL PLAN
An information and referral service is offered to parents of SCDS students. It includes information about
related community activities such as kindergarten registrations etc.
The service will also include referrals. There may be concerns about a child’s development, and since we may
not be able to provide certain services, we can refer parents to the appropriate agency for evaluation procedures.
The referral process will be as follows:
1. Teachers will alert the director as to the concerns.
2. Teachers will observe and record the child’s behavior for a period of one month.
3. The director and the teacher will decide appropriate alternatives to meet the child’s needs.
4. Concerns will be discussed with the parents and appropriate action to be taken will be decided by the
5. The director may make initial contact with the appropriate agency if the parent chooses.
6. Observations and referrals will be documented in the child’s record.
7. The teacher and the director will be responsible for the implementation of the written plan.
8. Follow up will be conducted by the director to see that the child’s needs are being met.
Requirements for Referrals are as follows:
1. A written statement with the reason for recommending a referral shall be provided to the parent. This
shall include a summary of the observations made and the efforts the school has made to accommodate
the needs of the child.
2. We shall offer assistance to the parent in making a referral.
3. We shall have a written consent signed and dated by the parent before any referral is made.
4. The parent will be informed of the availability of services and their rights including the right to appeal
under Chapter 766.
5. The school shall follow up the referral with parental permission. We shall contact the agency or service
provider who evaluated the child for consultation and assistance in meeting the child’s needs.
6. If it is determined that the child is not in need of services or is ineligible to receive services, the school
shall review the child’s progress at the school every 3 months to determine if another referral is
Record of Referrals:
We shall maintain a written record of any referrals, including the parent conference and results.
LOCAL SPECIAL EDUCATION OFFICES AND DEPARTMENT HEADS
Peabody Kristen Hutton-Fay 978-536-4957
Danvers Beth Viehmann 978-774-6112
Beverly Stacey Bucyk 978-921-6100 ext. 732
Lynn Marlyn Mahoney 781-477-7220 ext. 3114
Lynnfield Cynthia Band 781-334-9200
Middleton Sharon Lyons 978-887-4119
Salem Nancy Charest 978 740-1221
NSMC/MASS GENERAL Children’s Hospital………………………………………978-745-2100
Lahey Clinic North Shore Peabody……………………………………978-538-4000
North Shore Medical Center Physician Finder……………………….978-744-6000
Pediatric Association of Greater Salem, Inc…………………………..978-745-3050
Children’s Adolescent Dental Care……………………………………978-535-2500
Pediatric Dentistry ……………………………………………………..978-777-3744
North Shore Hearing Centers, Inc……………………………………..978-745-0329
Pediatric Vision Problems………………………………………………978-774-5510
Massachusetts Department of Mental Health…………………………800-221-0053
Department of Social Services …………………………………………978-825-3800
PARENT INFORMATION, RIGHTS, AND RESPONSIBILITIES
Chapter 28, Section 10 of the General Laws of the Commonwealth of Massachusetts mandates to Early
Education Childcare the legal responsibility of promulgating rules and regulations governing the
operation of day care centers (including nursery schools).
The licensee (day care owner) is required to inform all parents of the specific information about their
rights and responsibilities at the time of admission of their child to the center. Section 7.04 of 102 CMR
7.00, the regulations which govern day care centers, contains more information.
Right to Visit
You have the right to make unannounced visits to your child’s room while your child is present.
The program must have a procedure for allowing your input in the development of center policy and
procedure. The program must allow you to make suggestions, but it is up to the program to decide
whether or not they will be implemented.
You have the right to request an individual conference with the program’s staff. The licensee has the
responsibility to make the staff available.
Meeting Prior to Admittance
The licensee shall assure that the administrator or his designee meets with you prior to admitting your
child to the center.
At the meeting, the licensee in addition to the information contained in this fact sheet, must provide you
with: the center’s written statements of purpose; types of services provided; referral policy;
management policy; termination and suspension policy; a list of suggested nutritious foods you could
send in for snacks and meals, if it is your responsibility; the policy for identifying child abuse and
neglect; the transportation plan; a copy of the health care (if you request it); procedure of administering
of medications; procedures for providing emergency health care and the illness exclusion policy; and a
copy of the fee schedule. All of this information may be contained in the “Parent Handbook”.
You should also be given the opportunity to meet with the center’s classrooms, either at the time of the
meeting or prior to the enrollment of your child.
At least every six (6) months, you should either meet with the center’s staff to discuss your child’s progress, or receive a written progress report of your child’s activities and participation in the center. This report must become part of your child’s center record. If your child is an infant or is a child with disabilities, you should receive a written progress report every three (3) months. Center staff must bring any special problems or significant developments, particularly if they regard infants, to your attention as soon as they arise.
Your Child's Records
Information contained in your child’s record is privileged and confidential. The center’s staff may not distribute or release information in your child’s record to anyone not directly related to implementing the program plan for your child without written consent. You must be notified if your child’s record is subpoenaed.
Access to the Record
You should be able to have access to your child’s records. The center must provide access within two business days, unless they have permission to take longer. You must be allowed to view your child’s entire record, even it is located in more than one location. The center must have procedures regarding access, duplication, and dissemination of children’s records. They must maintain a written log which identifies anyone who has had access or has received information out of the record. This log is available only to you and the people responsible for maintaining the center’s records.
Amending the Record
You have the right to add information, comments, on data, or any other relevant materials to your child’s record. You also have the right to request the deletion of amendments of any information contained in your child’s record. Such request shall be made in accordance with the procedures described below:
Charge for Copies
The licensee shall not charge an unreasonable fee for copies of any information contained in your child’s record.
Transfer of the Record
Upon your written request, when your child is no longer in care, the licensee can give your child’s record or transfer them to any other person that you identify. The center should ask you to sign a form verifying that you have received the record.
RESPONSIBILITIES OF THE PROGRAM
Providing Information to the Office of Early Education and Childcare
The licensee must make available to the Early Education and Childcare information required to be kept
and maintained under these regulations and any other information reasonably related to the requirements
of these regulations. This includes information in your child’s records. Authorized employees of the
EEC are not to remove identifying materials from the center premises and are required to maintain the
confidentiality of individual records.
Reporting Abuse or Neglect
All center staff are mandated reporters. They are required by law to report suspected abuse and neglect
to either the Department of Social Services or the licensee’s program administrator. The licensee must
have written policies and procedures for reporting and must provide the written policy to you upon
Notification of Injury
The licensee must notify you immediately of any injury which requires emergency care. They must also
notify you in writing, within 24 hours, if any first aid is administered to your child.
Availability of Regulations
The center must have a copy of CMR 102 7.00, Standards for the Licensure or Approval of Group Day
Care at School Age Child Care Programs, on the premises, available to any person upon request. If you
have any questions about any of the regulations, ask your center to show them to you.
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